Shareholders' Meetings
The procedure to be followed when calling a shareholders' meeting is rather standardized throughout the United States. First, the board should adopt a resolution in which it states where and when the meeting is to be held. Forms 101 and 151 offer formats for both regular and special meetings.~

Form 151: NOTICE OF SPECIAL MEETING OF SHAREHOLDERS ~
NOTICE OF SPECIAL MEETING OF SHAREHOLDERS

Date: > , 19> . 
To the shareholders of > : > Corporation will hold a special meeting of shareholders at the following time and date and at the following location: 
Time: > 
Date: > , 19> . 
Address: > 
The purpose of the meeting is to present to shareholders for their consideration, discussion and action the following resolution that was adopted by the Corporation's directors at its meeting of > , 19> : 
Only those shareholders who were shareholders of record at the close of business on > , 19> , will be entitled to vote, in person or by proxy, at the meeting or any adjournment or adjournments thereof.
By the Direction of the Board of Directors of > Corporation.
Secretary