Shareholders' Meetings
Form 102 is a standard format for the minutes of the annual shareholders' meeting. Generally, the main business at shareholders' meetings is to elect a board of directors to serve for the ensuing year. It is also good practice for the shareholders to adopt a resolution ratifying all the acts taken by the board during the past year. In addition, specific actions that require shareholder approval, such as an amendment to the articles of incorporation or a merger proposal, also may be taken at the annual meeting.~ 

Form 102: MINUTES OF ANNUAL SHAREHOLDERS' MEETING~
MINUTES OF ANNUAL SHAREHOLDERS' MEETING

The annual meeting of shareholders of > for the year ending 19> was held at the following time and date and at the following location:
Time: > 
Date: > , 19> . 
Address: > 
The President of the Corporation, who also served as Chairperson of the meeting, called the meeting to order, and the Secretary submitted a copy of the notice of the meeting that was mailed to all shareholders of record on > , 19> , and an affidavit stating that the notice had been mailed, postage prepaid to each shareholder of record as of the close of business on > , 19> , at the address shown for each shareholder on the > Corporation's records. The Secretary was then directed to file the copy of the notice of the meeting and his or her affidavit with the minutes of the meeting. The Secretary was also directed to keep the record of the meeting.
The Secretary then reported that the following shareholders were present in person or were represented by proxy (proxies representing a shareholder are parenthetically identified in the list that follows):
Names          Number of Shares



and that the shareholders who were present in person or by proxy constituted both a quorum and a majority of all outstanding shares entitled to vote at the meeting.
The Secretary was then directed to file all proxies with the minutes of the meeting. The shareholder records of the Corporation were produced and remained open and available for inspection throughout the entire course of the meeting.
The Secretary read the minutes of the last meeting of shareholders; those minutes were approved as read by the shareholders in attendance after a duly made and seconded motion.
The President then announced that the next item of business to come before the meeting was the election of a Board of Directors to serve for the ensuing year.
The President then asked the shareholders in attendance for nominations for the Board of Directors. The following individuals were then nominated, and their nominations were duly seconded:




There being no other nominations, the President stated that nominations were closed. The ballots of the shareholders were presented to the Secretary, who reported that > , > and > had received a plurality of the votes cast by and in behalf of the shareholders.
The Chairperson then announced that > , > and > were the duly elected directors of the > Corporation for the immediately following year.
The President then asked if there was any further old or new business any person in attendance wished to bring before the meeting. Whereupon no further business came before the meeting, and upon a duly made, seconded and carried motion, the meeting was adjourned.
Secretary